Overview of the role

Finance

· To establish the necessary financial systems, manage and monitor spend and complete monthly, annual and other required returns.

· To set up and maintain computerised and manual financial records and ledgers and manage PAYE and pension system, cheque journals and accounts, petty cash and financial information related to the work.

· To work closely with the operations manager on budget management and apportionment of funds as required

· To work with the Treasurer to prepare financial reports for the Board of Directors and prepare monthly and Annual Accounts.

· Work closely with the Afterschools Manager to ensure invoices are prepared and recorded in line with Mariners requirements

· Liaise with all project staff on a regular basis regarding all funds applied for, all incoming funding and monitoring of spend against targets

· To maintain and prepare records and documents required for release of monies from room tenants and potential fundraising.

Administration

· To develop office and information recording systems.

· To operate and manage the general email address for Castle Community Trust sharing information as appropriate

· To manage the booking system for the centre

· To attend team Meetings and other relevant meetings as required to take/ distribute minutes. Prepare agendas and distribute to relevant parties for meetings as required.

· To assist callers to the CCT offices. To assist with the recruitment of volunteers and monitor client use of the centre.

· To process and record incoming/outgoing telephone calls and post and relay messages to appropriate people.

· To monitor and order office goods and services, seeking quotes as appropriate, and to ensure that all materials, equipment, etc. are stored and used in line with the Health and Safety Policy.

· To ensure the offices are manned and accessible to the general public at all times.

· To contribute to fundraising applications through assisting with layout and presentation of applications and development of budget proposals.

· To assist in the compilation of a periodical newsletter and to co-ordinate the distribution of the newsletter.

· To assist in the set up and running of activities for the centre including making bookings, setting up of rooms for training or activities, organizing training and events/seminars, workshops and conferences.

Other

· Participating in relevant and appropriate training

· Attending staff meetings as required

· Undertaking such other reasonable duties as may be required from time to time

· To operate safely in the workplace.

· To carry out all duties with discretion and confidentiality.

· To attend supervision sessions with designated Line Manager and prepare work report for same and undertake any relevant training

· To carry out such other duties as may from time to time be reasonably requested

· This Job Description is not intended to comprehensively list the responsibilities of the post, but to indicate the main areas which at this stage appear to be the essential requirements of the post.